Filing and Digitization Specialist

Job Title Location Posted Date Employment Type Hiring Department
Filing and Digitization Specialist Arcola 2023-08-25 Full-Time [email protected]

Position: Filing and Digitization Specialist

Location: Arcola, Texas

Full Time Position

Job Summary: As a Filing and Digitization Specialist at Colony Ridge, you will play a crucial role in maintaining accurate and accessible records by efficiently organizing, filing, and digitizing a wide range of documents. Your meticulous attention to detail and commitment to maintaining a well-organized filing system will contribute to the overall success of our operations. This role offers an opportunity to work in a collaborative environment where your efforts will directly impact the efficiency of our processes.

Responsibilities:

  • Organize, sort, and file a variety of documents including contracts, correspondence, financial records, and other essential paperwork.
  • Maintain and manage physical filing systems, ensuring documents are appropriately categorized and easily retrievable.
  • Digitize paper documents using scanning equipment and accurately input digital records into electronic databases.
  • Collaborate with team members to ensure consistent naming conventions and standardized document organization.
  • Regularly perform quality checks to ensure the accuracy and completeness of digitized and physical files.
  • Stay up to date on document storage and retention policies in compliance with company standards and regulatory requirements.
  • Assist colleagues in locating and retrieving requested documents in a timely manner.
  • Troubleshoot minor technical issues with scanning equipment and escalate more complex issues to the appropriate department.
  • Maintain confidentiality of sensitive information and exercise discretion when handling confidential documents.
  • Participate in meetings and provide input to improve filing and digitization processes.

Qualifications:

  • High school diploma or equivalent
  • Proven experience in document management, filing, or digitization roles is preferred.
  • Familiarity with scanning equipment and basic knowledge of document imaging software is preferred.
  • Strong organizational skills and attention to detail to accurately categorize and store documents.
  • Proficiency in using Microsoft Office suite (Word, Excel, Outlook) and basic computer skills.
  • Excellent communication skills and the ability to work collaboratively in a team-oriented environment.
  • Problem-solving skills with the ability to troubleshoot minor technical issues related to scanning equipment.
  • Ability to handle confidential information with discretion and maintain a high level of professionalism.
  • Adaptability and willingness to learn new technologies and processes.
  • Physical ability to lift and move boxes of documents between rooms as needed.